I could receive, collate and send off details of individuals for the club entry, if club runners send them to me by email (usually name, date of birth, EA number, qualification by either birth in the county or residency). I could still also organise the race-day team declarations. However, I’m no longer in a position to collect race entry fees (before the entry deadline or, on or after race day) and electronic or bank transfer isn’t an option.
This would mean entry fees need to be collected by someone at the club on my behalf banked by the club and then prior to the entry deadline, a cheque generated by the club (or e- / bank transfer) and sent separately to the club team entries sent by me. The only entries would be those of runners confirmed as having paid.
Alternatively, once I have all the names of runners the club generates the entry fee cheque and then someone collects the entry fees later off runners with runners knowing that an entry made would be non-refundable after being sent and they would honour the payment to the club.
This all seems like adding unnecessary layers and complications but I’m happy to operate either of the above options. However, an easier option might be for someone to take on all aspects of the Notts xc entry for the club and I’m very happy to relinquish doing all the organisation.
Another option if there is no one to take on the role, is for all interested runners to make their own individual entry and for Notts AAA to do all the collating at their end. The entry is expected to be made as club team entries and not as individuals but I’m unaware of how the entry system will work this year. It may allow for individual entries and I’m sure an explanatory email from the club to Notts AAA would suffice and they’re only glad of numbers however the entry is made - I would think.
So, does anyone want to take on organising the Notts XC entries in its entirety?
Or, secondly, is anyone willing to take on the collection of entry fees, and liaising with me confirming who has paid and with Colin Bostock to bank the fees and for him to generate a club cheque for the entry fees?
Or, thirdly, is the committee happy for the club to pay up front for entries and then make arrangements to collect fees later?
Please could responses to these three options be posted here in the Fell and off-road forum in this thread.
Or, finally, in the event of the latter three points failing to provide a response in this thread and so not resolving the issue, the club will assume that anyone interested in running in the 2019 Notts XC champs will make their own individual entry presuming Notts AAA allow this.